Privacy Policy

Burnaby Spartans FC

Effective Date: June 17, 2026

Burnaby Spartans FC ("Burnaby Spartans FC", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, register for events, complete forms, join our club, or otherwise interact with us.

By using our website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Information You Provide

We may collect information that you voluntarily provide, including:

• Name
• Email address
• Phone number
• Date of birth
• Emergency contact information
• Player registration details
• Playing position and soccer experience
• Payment information (processed through third-party providers)
• Any information submitted through contact forms, registration forms, surveys, or applications

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

• IP address
• Browser type
• Device information
• Operating system
• Pages visited
• Referring website
• Date and time of access
• Website usage data

This information helps us improve our website and user experience.

2. How We Use Your Information

We may use your information to:

• Process registrations and applications
• Communicate about club activities, trials, teams, events, and tournaments
• Manage memberships and player records
• Respond to inquiries and support requests
• Send important club updates
• Process payments and registrations
• Improve our website and services
• Ensure player safety and club administration
• Comply with legal obligations

3. Communications

If you provide your contact information, we may contact you regarding:

• Team placements
• Trial information
• Training schedules
• Match schedules
• Club announcements
• Registration reminders
• Event updates

You may opt out of promotional communications at any time, though we may still send administrative or service-related messages.

4. Cookies and Analytics

Our website may use cookies and similar technologies to:

• Remember user preferences
• Analyze website traffic
• Improve website functionality
• Measure website performance

You can adjust your browser settings to refuse cookies, although some website features may not function properly.

We may use third-party analytics services such as Google Analytics or similar providers to understand website usage.

5. Sharing of Information

We do not sell personal information.

We may share information with:

• Coaches and club administrators where necessary for team operations
• Service providers that help operate our website or process registrations
• Payment processors handling transactions
• Governing soccer organizations where required for player registration or competition participation
• Legal authorities where required by law

Information is shared only when necessary and for legitimate club purposes.

6. Payment Information

Payments made through our website may be processed by third-party payment providers. Burnaby Spartans FC does not store full credit card or payment details on its servers.

Users should review the privacy policies of any payment provider used through our website.

7. Children's Privacy

Many participants in our programs may be under the age of majority. Where required, parental or guardian consent may be requested before collecting personal information from minors.

Parents or guardians may contact us to review, update, or request deletion of a minor's information where permitted by law.

8. Data Retention

We retain personal information only as long as reasonably necessary for:

• Club administration
• Registration records
• Legal and accounting requirements
• Historical club records

Information that is no longer required will be securely deleted or anonymized where appropriate.

9. Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Third-Party Links

Our website may contain links to third-party websites, including registration platforms, payment processors, sponsors, and social media platforms.

We are not responsible for the privacy practices or content of third-party websites.

11. Your Rights

Depending on applicable privacy laws, you may have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of personal information
• Withdraw consent where applicable
• Request information about how your data is used

To exercise these rights, please contact us using the information below.

12. Canadian Privacy Compliance

Burnaby Spartans FC strives to comply with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any applicable provincial privacy laws.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised effective date.

Continued use of the website after changes are posted constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

Burnaby Spartans FC
Email: burnabyspartansfc@gmail.com
Website: burnabyspartans.ca

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Last Updated: June 17, 2026